In re the Final Judicial Settlement of the Account of Halstead

Majority

p. 176

Matter of the Final Judicial Settlement of the Account of John F. Halstead, as Surviving Trustee under the Will of Charles J. Buckingham, Deceased.

(Surrogate’s Court, Dutchess County,

June, 1904.)

Headnote

Surviving trustee — Liability for the devastavits of his deceased co-trustee— When permitting securities of the corpus to remain of the same negotiable character as they were at the testator’s death and purchasing others without requiring them to run or be registered in the names of both trustees is not negligence in the surviving trustee—'When his giving each trustee, instead of both jointly, access to a fund in a safe deposit vault, is not negligence — When his turning over unregistered railroad bonds, he had purchased, to his co-trustee is excusable — When his executing assignments of mortgages and permitting the co-trustee to retain the proceeds, is defensible — When the failure of the surviving trustee, for five years, to examine a safe deposit box, when examination might have prevented a loss, is excusable.

Upon the final settlement of the accounts of John F. Halstead, surviving trustee under the will of Charles J. Buckingham who died in 1889 and by his will created trusts for his two children, and upon which accounting they sought to charge Halstead with the devastiwiis of his deceased co-trustee, Robert F. Wilkinson, who died in 1903 a debtor to the trust funds in almost their entire amount, it appeared that the trustees had accounted as executors in 1890 when they took over the trust funds from themselves as executors, in 1892, and in 1898, that Wilkinson had been implicitly trusted by the testator and was so trusted by the children, the beneficiaries, until his death, they having given him powers of attorney to endorse checks and receive for them all trust income, that about the time of the accounting of 1892 Wilkinson, who had been in possession of the testator’s securities during the latter’s lifetime and since then, hired, in Poughkeepsie where he lived, a box in a safe deposit vault for the securities of the corpus of the trusts and gave Halstead a key thereto, that in 1898 Halstead went to the vault with Wilkinson, that the latter showed him the securities, that Halstead found them correct, that Halstead never examined the securities again until after Wilkinson’s death, when he found that the latter had surrendered the original box and that only a remnant of the securities was in another box, hired by Wilkinson individually. It further appeared that, at the time of the ac

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counting of 1898 a very large part of the corpus of both trust funds consisted of unregistered railroad and municipal bonds and of notes secured by trust deeds of Illinois farm lands, that the notes and deeds were taken in the name of local agents who assigned or endorsed them in blank, and that all these instruments remained, while in the hands of the trustees, in the condition above described. It further appeared that Halstead purchased some of the railroad bonds, delivered them to Wilkinson for deposit, was consulted by him as to investments, kept the income account, that every month Wilkinson sent to Halstead, who lived in Brooklyn, what purported to be income, that Halstead deposited it to the joint credit of the trustees in a Hew York city bank, drew checks on the account made payable to the beneficiaries, that these checks were returned to Wilkinson, and that he, after signing them under his powers of attorney, deposited them in his individual account and therefrom had paid the beneficiaries, with punctuality, until two weeks before his death.

Held, that upon the facts, Halstead was not negligent in permitting the securities to remain of the same negotiable character as they were at the death of the testator or in purchasing others without requiring them to be made payable to or be registered in the names of the trustees jointly, the beneficiaries having failed to show any circumstance' which tended to arouse their own suspicion or that of the surviving trustee or that there was the slightest reason to suppose that the safety of the fund was in danger.

That, as there had been no actual joint possession of the fund up to the time of the transaction by which the fund became accessible to each trustee, that transaction did not constitute negligence in Halstead.

That his turning over to Wilkinson, who had the actual custody of the fund, the unregistered railroad bonds which Halstead purchased, was, considering he purchased them in Hew York and there gave them to Wilkinson to take back to Poughkeepsie to the safe ■deposit-vault there, a delivery defensible as necessary in the usual course of business.

That another charge of negligence, based upon the fact that Hal-stead joined necessarily in the execution of several assignments of mortgages belonging to the trusts and permitted Wilkinson to retain the proceeds, was not maintainable, where it appeared that Halstead’s execution of the assignments was necessary in the ordinary course of business.

That Halstead’s failure to examine the safe deposit box between 1898 and 1903 was not a negligent act, as he had no knowledge of his co-trustee’s wrongful acts or anything to put him on inquiry and as he had, on the facts, done no wrong and omitted no duty.

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Proceedings "upon final judicial settlement of the accounts of a trustee.

Frank B. Lown and Allison Butts, for John F. Halstead, trustee.

Charles F. Cossum and George C. Kobbé, for beneficiaries.

Charles J. Buckingham, who died in 1889, nominated, in his will, Robert F. Wilkinson and John F. Hal-stead as executors and trustees. Both qualified at the probate of the will, accounted as executors in 1890, and took over as trustees two funds created for the benefit of Charles H. Buckingham and Martha W. B. Wood, children of the testator. It appears that the securities of which these two funds were composed, or a greater portion of them, came to the testator '"under the will of his brother, Stephen M. Buckingham, who died in 1887. Robert F. Wilkinson then, and until his death- on June 29, 1903, an eminent lawyer, who was implicitly trusted by his clients and associates, had been attorney for Stephen M. Buckingham, and his executors, who administered upon an es :ate of over $700,000, and he was also .the attorney for Charles J. Buckingham in his lifetime and had the. custody of his securities, acting in the nominal capacity of trustee for him in the care and management of his property and affairs. It does not appear that there, was any actual change in this relation after the death of Charles J. Buckingham, or in the custody of the property, down to the time of the trustee’s accounting in 1892, or, in fact, to the subsequent accounting in 1898, and, in ratification of the confidence reposed in Wilkinson by the testator, the beneficiaries under the will gave him power of attorney to indorse checks for them and to receive all income accruing from the trust funds, and under this authority he received their income, deposited it with his private funds and sent them his individual checks. From the surplus income due to Charles H. Buckingham, one of the beneficiaries, Wilkinson made reinvestments. The confidential relations between Wilkinson and the beneficiaries

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were of the closest nature, and, so far as the evidence indicates, were without dissension to the time of his death.

The two trustees, Halstead and Wilkinson, had agreed to render an accounting every five years and accordingly, in 1898, proceedings were had in this court for the third accounting, in which a decree was entered charging the trustees with $67,658.16, the capital of the fund then shown to he held by them for the benefit of Charles H. Buckingham, and with $61,946.39, the capital of the fund then shown to be held by them for the benefit of Martha W. B. Wood.

Halstead, the surviving trustee, says that at the time of this accounting, he went to the Farmers & Manufacturers’ National Bank of Poughkeepsie, where Wilkinson, after going into the safe deposit vault, brought to him the securities which represented these funds. Halstead then personally examined them and found them to correspond with the detailed enumeration in the account. After this inspection the securities were returned to the two tin boxes in which they had been previously kept and they were locked in the safe deposit vault. It appears that at or about the time of the accounting in 1892, Wilkinson hired a box in the safe deposit vault and delivered a key to Halstead, which would enable him to examine the contents of the box in the absence of Wilkinson. Halstead did not make such an examination before the accounting of 1898, when he found the securities called for by the account and he made no further examination until after Wilkinson’s death. It is evident that Hal-stead acted upon the assumption that, under the circumstances, it was not incumbent upon him to examine the securities within the period intervening the accountings.

At the time of the last accounting in 1898 referred to, the securities, composing both trust funds, consisted of $34,-972.29 in railroad and municipal bonds and $60,630 in notes secured by trust deeds of Hlinois farm lands. The trustees credited themselves with an aggregate of $32,650 representing the cost value of Kansas City real estate acquired through the foreclosure of mortgages, coming principally from the testator. The bonds referred to were unregistered. The trust deeds and notes were taken in the name of the local

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agents, who assigned or indorsed them in blank, and they remained in that condition while in the hands of the trustees. •

Halstead does not claim to have been a passive trustee. It has been shown that at regular intervals, to the month in. which he died, Wilkinson remitted what purported to be the income to Halstead, who deposited it to the joint credit of the executors in thp Mercantile ¡National Bank of Hew York, and then drew cheeks upon this account payable to the beneficiaries. These checks were returned to Wilkinson for his signature. It seems to have been Wilkinson’s custom, after signing these checks, to indorse the name of the beneficiary under authority of his power of attorney, and deposit them in his individual account,,from which he paid the beneficiaries with punctuality until he left for Europe two weeks before his death. Halstead also kept the income account, while Wilkinson kept the capital account, entering with great minuteness each security in a ledger on a page by itself. Mr. Halstead also purchased some of the railroad bonds and delivered them to Wilkinson for deposit with the other securities, and was consulted by Wilkinson as to the Illinois investments made by the trustees. So it appears Halstead performed his share of the duties usually devolving upon two active trustees, leaving that portion of the work to Wilkinson for which he was better qualified. Frequent correspondence, statements and accounts passed between the trustees, and their relations appear to have been attended with the utmost confidence and harmony.

I recall no evidence in this case showing any transaction or communication between the beneficiaries and Halstead, and while it may not affect the material question involved, there is abundant evidence that they looked to Wilkinson for the administration • and management of their affairs. Their powers of attorney completed practically all the trust they could have placed in him and there seems to have been not the slightest indication, prior to his death, that this trust had been misplaced. It has not been shown that the beneficiaries ever knew that the custody of the securities had been surrendered by Wilkinson or that they knew that Halstead had access to them after 1898.

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Mr. Wilkinson died June 29, 1903, and Mr. Halstead subsequently discovered that the safe deposit box had been surrendered by his cotrustee, at what date does not appear, and that what remained of the securities were in another box, hired by Wilkinson individually. Further examination disclosed there was but a remnant left of the securities representing a value of $5,500, which indisputably belonged to the Buckingham estate. The amount of Wilkinson’s misappropriation and indebtedness to this trust estate has been determined in other proceedings in this court at $120,110.04.

The beneficiaries now seek to charge Mr. Halstead with responsibility for his cotrustee’s acts on general and specific charges of negligence which may be properly summarized as: Failure to require all the securities to be payable to or registered in the names of the trustees jointly, surrendering the fund and the securities he purchased to Wilkinson, and omission to examine the securities after the last accounting.

It has been urged that the surviving trustee was negligent in permitting the securities to remain of the same negotiable character as they were at the death of the testator, and in purchasing other securities without requiring that they be made payable to or registered in the name of the trustees jointly. The beneficiaries have failed to show any circumstance which tended to arouse the suspicion of the surviving trustee or themselves, or that there was the slightest reason to believe that the safety of the fund was endangered. Mo American authority has been cited to sustain this contention and, in view of the situation outlined in this case, it was not, in my judgment, negligent for Halstead to permit the continuance of the methods which' the testator had established and assented to. Wilkinson resided in Poughkeepsie, while Halstead lived in Brooklyn, and, owing to the circumstances referred to and the situation of the trustees, it would have been expensive and unusually cumbersome if the fund was so controlled that every detail of the administration required the joint action of the trustees.

The beneficiaries urged that Halstead was negligent in permitting the transaction whereby the securities became

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accessible to each trustee. It will be borne in mind that Wilkinson had sole custody of the fund prior to this transaction and that it, in effect, was Wilkinson’s act giving Hal-stead access to the securities. There had been no actual joint possession of the fund and Halstead’s consent to this arrangement, in view of the circumstances, should not be considered negligent.

The turning over to Wilkinson of the unregistered bonds purchased by Halstead presents the question of just what delivery of assets by a trustee to his cotrustees renders the former liable. It has been frequently held, and the rule is now well established, that where a trustee unnecessarily surrenders the joint custody of funds to the sole custody of his cotrustees he becomes liable for the- application of the funds by his cotrustees. Purdy v. Lynch, 145 N. Y. 462 ; Nanz v. Oakley, 120 id. 84; Bruen v. Gillet, 115 id. 10; Paulding v. Sharkey, 88 id. 432; Matter of Provost, 87 App. Div. 90 .

In the case at bar it appears that Halstead delivered the bonds to Wilkinson in Hew York to take to Poughkeepsie for deposit with the other securities, or, in other instances, directed the broker through whom the bonds were purchased to deliver them to Wilkinson for the like purpose. This was the usual and ordinary transaction and the delivery was made in entire good faith and comes within the definition of the word “ necessary ” in Purdy v. Lynch, supra. The joint possession of the bonds prior to their delivery is not established and should not be implied to charge Halstead with personal neglect.

In Davis v. Kerr, 3 App. Div, 322 , and Glacius v. Fogel, 88 N. Y. 434 , where there seems to have been no proof as to the actual custody of the fund, the courts have held that joint custody could be implied from the rendering of a joint account, but the proof in the case at bar is that, , prior to the delivery of the key to Halstead, Wilkinson had actual custody of the entire fund. The Court of Appeals in Purdy v. Lynch, 145 N. Y. 462 , discountenances the employment of legal fiction or conclusions for the purpose of holding a trustee for negligence. The circumstances referred to when

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■considered with the rules applied in the most recent cases fail to establish the absence of prudence and ordinary care in these transactions. It was within the usual course of business to accomplish the .purpose of keeping the fund together in the safe deposit and was carried out in good faith by Halstead.

Another charge of negligence is based upon the fact that Halstead joined in the execution of several assignments of mortgages and permitted Wilkinson to subsequently retain the proceeds of those mortgages. It does appear that Hal-stead’s execution of the assignments was necessary in the ■ordinary course of business and that his act was within the ■rule laid down in Purdy v. Lynch, supra, but not originating there. In Paulding v. Sharkey, 88 N. Y. 434 , and in Croft v. Williams, id. 384, the Court of Appeals reached the conclusion that where the joint act is necessary and only formal it is insufficient of itself to impose liability, upon a trustee acting in good faith, for the dishonesty of his ■eotrustee. In Paulding v. Sharkey, three executors joined in a deed of real estate and the proceeds were received by ■one of their number in a check payable to him individually. He indorsed it and delivered it to one of his coexecutors, who received the money. The court held that the other •executors were not liable for his default. This certainly presents a stronger case than the formal execution of an ■assignment of mortgage by Halstead, when the proceeds never came within his control. See also Matter of Johnson, 42 Misc. Rep. 651 .

The question of Halstead’s liability for his omission to examine the safe deposit box subsequent to the last accounting must be carefully considered within the principles laid down in the latest decisions in this State, which have, in a slight degree, modified the rigidity of earlier decisions •and those in English cases. Much emphasis has been laid by the counsel for the beneficiaries upon Halstead’s failure to act, when he might have prevented Wilkinson’s defalcation, and upon the alleged results of such omission. But a proper consideration of the question requires an elimination of all conjectures as to what might have been avoided.

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The question to he determined is “ Did Halstead, in view of the circumstances existing at that time, employ such prudence and diligence in the discharge of his duties as in general, men of average prudence and discretion would, under like circumstances, employ in their own affairs? ”

In determining the answer to that question, we are to look at the situation as it existed at the time when it is alleged that, the trustee was negligent, not aided by subsequent events or disclosures. The surviving trustee’s confidence in Wilkinson could not have .been more fully justified from existing circumstances. Halstead had no knowledge of the misappropriation of the securities and there is not an atom of evidence that anything was brought to his attention which would excite the suspicion of a man of average prudence and vigilance, or that he overlooked any suspicious feature of Wilkinson’s conduct or mode of living. His liability, if any, rests solely upon his failure, under those circumstances, to examine the safe deposit box to which he had access in the period intervening between the accounting of 1898, and the intended accounting of 1903, bearing in mind Wilkinson’s domination over the fund during the testator’s lifetime and until the accounting of 1898, when Halstead’s investigation showed the funds to be intact, as they had been on two previous accountings.

In Wilmerding v. McKesson, 103 N. Y. 329 , one of the leading cases, it appears that the trustee charged with liability had knowledge of the misapplication of. the fund. He claimed to have had no knowledge, but it was shown that his cotrustee’s 'firm was paying interest upon the fund misapplied. The finding of neglect was based upon his knowledge of the devastavit. The Court of Appeals (at p. 338) says: “ Cases may arise where one executor is responsible for the acts of his coexecutor in the management of funds which have come into his hands, but where the funds of the estate were lawfully received by one of the executors, or were originally in his hands, or properly paid to him in the due course of administration, and there is nothing to excite suspicion as to the integrity or responsibility of such trustee, or to create a belief that the funds

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have been improperly used or invested in violation of the established rules applicable to such cases, or were unlawfully allowed to remain uninvested, there is no rule which charges the executor or trustee who has not control of the fund, with the wrongful acts or misconduct of his associate.”

The court held that McKesson, an active trustee, while liable for permitting the funds to be loaned to the firm was not liable for the wrongful conversion of the securities of the estate by Wilmerding- without his knowledge or consent, and it was held that this loss, caused by the wrongful conversion by Wilmerding without his knowledge and with nothing ' to excite his suspicion that his cotrustee would be guilty of the misapplication of the funds of the estate, did not make him responsible. He was not chargeable as to this portion of the fund “ with culpable negligence and none of the decisions sustain the rule under the facts presented that he should be held to the most strict and rigid accountability.” This decision has a very important bearing upon the case at bar, and particularly as the Court of Appeals holds that while McKesson knew for a long period of the misapplication of a portion of the fund, he was not liable for his failure to protect the remainder of the fund, which was dishonestly taken.

The rule laid down in Williams on Executors is: “ A devastavit by one of two executors' shall not charge his companion provided he has not intentionally or otherwise contributed to it. For the testator having misplaced his confidence in one shall not operate to the prejudice of the other.”

A coexecutor is not liable unless it appears that he had knowledge or assented to the acts done, or had notice which should excite his suspicion and put him on inquiry. A wrong done or a duty omitted must lie at the foundation of his liability. Sherman v. Parrish, 53 N. Y. 483 ; Adair v. Brimmer, 74 id. 539 ; Ormiston v. Olcott, 84 id. 339; McCabe v. Fowler, id. 314; Croft v. Williams, 88 id. 389.

Many other cases reiterate this rule.

In Matter of Hoagland, 79 App. Div. 56 , Justice Wood

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ward writing the decision of the Appellate Division of this department, applies the test, as to the exercise of ordinary •care and prudence, as “ Whether the conduct of the executor has heen guided by good faith, reasonable judgment and an intention to fairly and fully discharge his duty.” In my judgment Hr. Halstead’s administration measures up to this standard and that all the elements of liability, i. e., knowledge of the wrongful acts or assent to them, notice which should have aroused his suspicion, a wrong done or a duty omitted by him, are not established in this case.

Hr. Halstead does not come within the rule of liability laid down in cases where property held jointly has been transferred to the sole control of one trustee. The only element which would suggest a joint holding in this case is the rendering of a joint account and this, for the reasons previously stated, should not overcome the positive proof that the holding was not joint. The holding of the securities after the hiring of the safe deposit box certainly was not joint, as it required no act of Halstead for Wilkinson to reach the fund.

These views lead , to the conclusion that Halstead is not liable for the default, of his cotrustee.

Decreed accordingly.

Cases cited

Purdy v. Lynch 145 N. Y. 462 N.Y. 1895-04-09 p. 182
Glacius v. Fogel 88 N. Y. 434 N.Y. 1882-03-24 p. 182, p. 183
In re Johnson 42 Misc. Rep. 651 N.Y. Sur. Ct. p. 183
Wilmerding v. McKesson 103 N. Y. 329 N.Y. 1886-10-12 p. 184
Sherman v. Parish 53 N. Y. 483 N.Y. 1873-10-07 p. 185